Smaller Grants Pogramme

The Fund has four funding streams in our Smaller Grants programme. These are set out below, with links to the Application Forms and Monitoring Forms for each stream. A Letter of Offer applies to all of the funding streams and can be found here.

We define Smaller Grants as being up to £3,000 GBP. We generally pay the agreed grant on receipt of an accepted Letter of Offer, and require submission of a completed Monitoring Form by an agreed date (generally three months after the completion of the work).

We define developing countries as those classified by the World Bank as being low income, lower- middle income or higher-middle income.  

The Fund does not, as a rule, fund time spent by grantees, confining itself to funding cash costs  incurred in work that we provide grants to fund.

Any specific conditions on the different streams are set out in the relevant section below.

The administrative procedures associated with these grants, including in the assessment of applications, are set out after the material on each stream.  We keep our grant streams under review, so that they remain relevant to developments in survey and land management skills. 

We will announce any changes to our Smaller Grants on these pages.

1. Capacity Development Grants

 The purpose of these grants is:
·      to help the development of curriculum or teaching materials (including translation to online) in a developing country, which will have lasting benefit to a number of students and society; or
·      for projects that develop the capacity of relevant professional institutions in developing countries
Applications should be made by the relevant educational or professional organisation.
Funding of up to £3,000 GBP is available for successful applicants.
 Application form – Capacity Development 
Monitoring form – Capacity Development

2. Bursaries

The purpose of these grants is to help intending students from developing countries to take advantage of a course of study which otherwise they would not be able to afford.
 Preference will be given to those whom the Fund judges to be the most likely to benefit and to contribute to his/ her home community, and whose need appears to be the greatest.
Applications should be made by the individual student, and require support from an academic supervisor and the organisation responsible for monitoring the spend.
Funding of up to £3,000 GBP is available for successful applicants.
 There is a maximum of one grant for each academic year for students at any educational institution.
Application form  – Bursaries  
Monitoring form – Bursaries

3. Project Grants

The purpose of these grants is to help developing country students with equipment or field work costs. Grants are available to students from developing countries, and are normally awarded to those studying at the Masters level or above (a strong and specific case will need to be made for funding those studying at below Masters level).
Applications should be made by the individual student, and require support from an academic supervisor and the organisation responsible for monitoring the spend.
Any equipment funded is to become the property of the educational institution.
Funding of up to £1,000 GBP is available for successful applicants.
Application form – Project Grants
Monitoring form- Project Grants

4. Support for attending conference

The purpose of these grants is to support the attendance of students and young professionals (those who are either students of surveying and land management; or if not students are either aged 35 years or under, or within 10 years of graduation from a surveying or land management Bachelor or Masters degree) who are nationals of developing countries, at conferences or large professional events.
 Applications must be made by the organisation managing a conference, not by conference attendees.
 A report by the supported attendees must be included with the Monitoring Form.
 Grants of up to £3,000 GBP are available, with a maximum of £1,000 GBP of support for any one individual.
Application form- Conference 
Monitoring form – Conference

Administrative Arrangements

General including timing

 Applications can be made to any of the funding streams at any time. Each application, including those from applicants who have applied previously, is considered on its merits.

 All applications must allow up to three months for the Fund to make a decision once a fully completed application form is received. We will strive to make a decision within six weeks.

 The decision of the Fund’s Trustees is final and there is no appeal process against the decision


Assessment process

The Trustees will first consider whether the Application Form is complete. If it is not, they will contact the applicant to seek the missing information. A full Application Form will generally be expected in response to any such request; it will be at the discretion of the Trustees whether they make any further requests for additional information, or deem the application closed.


The Trustees will then apply eligibility and viability checks against the provisions of the relevant Smaller Grant stream, such as (as appropriate) nationality, inclusion of a credible and specific project plan, and that the proposal appears financially viable and within the capability of the applicant.

 The Trustees will then consider eligible and viable applications against the aims of the Fund, and will score each application against the following criteria:


Mandatory criteria (applications scored from 0 to 3 with 3 being highest. Any application scoring 0 on any mandatory category is deemed to be unsuitable for funding):

  1. Must demonstrate benefits to the community and locally (i.e. involves one or more activities to share knowledge or otherwise lead to an improvement in the place which is the subject of the application)
  2. Must demonstrate benefits to the surveying and land management profession (i.e. involves one or more activities to share knowledge with other surveyors and land managers). Note: this criterion is desirable for Project Grants
  3. Must demonstrate a sustained educational or professional development benefit (i.e. demonstrates systemic improvement)
  4. Must incorporate an element of promotion of the profession and/or the Aubrey Barker Fund
  5. Must incorporate an element of good practice

Desirable criterion:

·      Application seeks particularly to address minority challenges (or if from an individual is from a woman, indigenous person, or minority group within the surveying and land management profession) (applications scored 0 or 1)


 The scoring will assign each application to one of the following categories:

A – Suitable for funding

B – Suitable for funding if overall funding available allows

C – Not suitable for funding


Category A applications will generally proceed to Letter of Offer, with funding released on acceptance of the Letter of Offer. Category B applications will be considered by the Trustees in light of the Fund’s overall funding budget available. Category C applications will not be considered any further.


The Trustees will maintain contact with successful applicants to track progress. A Monitoring Form will be required by an agreed date (normally three months after completion of the work). Non-completion of a Monitoring Form will make the grantee ineligible for any further Aubrey Barker Fund funding.

For more inquiries